Job Summary

BCS Inc. is seeking an Administrative Assistant for a long-term opportunity in the Northern Virginia area to support one of our Federal clients.

Core Responsibilities

• Managing executive calendars in Microsoft Outlook
• Be extremely responsive to in fast-paced environment
• Develop and assemble meeting packages
• Develop new PowerPoint presentations and update existing presentations
• Take detailed meeting minutes
• Assist team with administration support as needed

Required Qualifications and Duties

• U.S Citizen
• Must be able to work independently and thrive on multi-tasking in a fast-paced work environment
• Able to obtain and maintain a favorable Agency Fitness Determination
• High School Diploma or equivalent
• A minimum of one-year experience providing correspondence management support with support with skills including written correspondence, general office skills, front office operations with Microsoft Office Suite 2016 and Internet Explorer.
• Utilizing SharePoint to assistance with tracking, reporting, and logistical support for workflow and processes
• Providing general document preparation, editing, and management support for project management and technical staff. Responsibilities may include maintaining repository of contract deliverables; managing a reference/resource library; preparing and monitoring facilities for technical training, teleconferencing, and meetings and other support documents.
• Assistance with planning, initiating, and tracking task assignments and associated data to optimize workflow management and prevent work stoppages
• Maintaining a close and highly responsive relationship to the day-to-day administrative activities, and performing various management assistance duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the administrative work environment.
• Handling the administrative business, planning, organization, and controlling the clerical aspect of the office including the preparation, communication, coordination, and storage of information/data while maintaining a process of work inside the office within the organization.
• Records/Correspondence management support (includes Executive Correspondence, tracking, formatting, receipt, review, edit document assembly, delivery, archiving and disposition of documents and records.
• Assistance with Records Manual coordination
• Assistance in Drafting VIP Tour Procedures Kit
• Assistance Managing VIP Tours and assisting with Visitor Access Requests (VAR)
• Arranging local travel (sedans/government vehicles)
• Managing and maintaining calendars
• Maintaining office supplies/property for immediate staff
• Maintaining proper storage and filing of vital records for immediate staff
• Acting as a liaison with Information Tech (IT) Support to ensure that staff have appropriate IT equipment
• Acting as the weekly, monthly Activity Report Coordinator, Virtual Office Coordinator and Organization Chart Coordinator when required
• Responsible for accountability and tracking of IT assets not issued by OCIO

Preferred Qualifications

• Top Secret clearance
• Experience supporting Federal clients

Salary Range

• $50 - $60K with full benefits depending on the applicant's experience

Question for applicant:

Please provide sample of a PowerPoint presentation that you created. This will be submitted to our client for review.